Job Details:

Tax and Revenue Manager - Interim Contract

Job Details
Open Date Apr 09 2021 - 10:06:00 AM Close Date Ongoing
Position Title Tax and Revenue Manager - Interim Contract Posting Type Contract - Full Time
Posting Status Active Position Length Contract (Defined Term)
Department Group Hours per Week Thirty-five (35) - *Experienced individuals available on a part time basis are also encouraged to apply
Department Finance Openings Ongoing
Education Equivalent to Completion of Secondary School plus Additional Work Related Program Experience 3 - 4 years
   
Location Municipality of Port Hope, Ontario
Salary Range $44.67 - $52.25/hour (Negotiable)
Union Position No

Description

Position:                Tax and Revenue Manager (Contract)

 

Department:          Finance

Purpose of the Position:

The Tax and Revenue Manager is responsible for budgeting, accounting, financial reporting and oversight of taxation, other revenue billing and collection. 

For the interim period, position focus will be maintaining tax functions including final tax billing, and completing tax and revenue related year end close processes.

Responsible to:     Director of Finance

Supervises:           Revenue Administrator (Direct)

                              Customer Service Assistant (Direct)

 

1.0     RESPONSIBILITIES:

(The following sets out the principal functions of the position and shall not be considered as a detailed description of all work requirements).

1.1           Through the Director of Finance, plan, organize, delegate and control all revenue accounting functions for the Municipality including:

  • collection of all revenues such as property tax, water and sewer and miscellaneous billings; ensuring functions carried out according to Council policies and recognized professional accounting practices;
  • implementation of procedures and policies of Council, directives of the Chief Administrative Officer or designate and recommending revisions in procedures to improve the efficiency and effectiveness of service.

1.2           Assist in preparing guidelines and formats for annual operating and capital budgets.

1.3           Ensure that taxes, local improvements and other charges are levied and collected in a proper manner and carrying out all duties specified in the Municipal Act, including:

  • maintaining a computerized tax billing and collection system including pre-authorized and tele-banking;
  • inputting the property tax roll, calculating Municipal tax rates, processing and verifying tax bills, supplementary tax bills and adjustments; collect tax in arrears; negotiate and arrange for tax payment plans;.
  • adjusting tax accounts as directed by Municipal Property Assessment Corporation;
  • issuing tax certificates;
  • preparing tax related statements and documents; administering the tax sales process and registration procedures from initial contact through to final registration of documents and sale process;

1.4           Accountable and responsible for overseeing the accuracy of Municipal accounting information in the general ledger and sub-systems by performing account reconciliations, ensuring accurate recording and monitoring of revenues and accounts receivable; prepare year end audit working papers and associated schedules in the Financial Information Return (FIR),and account analysis for external auditors.

1.5           Manage water/sewer billing by overseeing processing of meter readings, billings, collections and providing support and guidance to the Revenue Administrator.

1.6           Manage accounts receivable by preparing and issuing accounts receivable invoices for Police screening, site plan/zoning deposits, service agreements, leases, contracts etc.; track and follow-up outstanding invoices as well as initiate collection procedures for delinquent accounts.

1.7           Collaborate and prepare Quarterly Tax Reports to Council, Budget Committee and Finance Committee; provide bi-weekly reports to the Director of Finance; update the Fees and Charges By-law and create Policy or procedures to implement efficiencies or best practices..

1.8           Assist with, collection of monies at the customer service counter and processing post-dated cheques as required; provide customer service in person, via email or written correspondence by mail.

1.9           Responsible for demonstrating positive leadership through the supervision of staff, including hiring, directing/guiding work assignments, performance  management, coaching, identifying and implementing professional development, absence management, motivating and empowering staff.  Create and maintain work instructions related to all primary tasks and provide internal back-up training.

1.10       Assist the Director of Finance to maintain liaison with bankers, fiscal agents, financial officers of other Municipalities, government ministries, local boards or committees, community groups and all others concerned with the Municipality’s financial affairs to ensure good public relations for the office and Municipality.

1.11       Adhere to high standards of ethical behaviour and demonstrate his/her understanding that his/her personal actions impact the public’s perception of the Municipality.

1.12       Perform other duties as assigned by the Director of Finance or designate.

2.0     KNOWLEDGE, SKILLS AND ABILITIES:

2.1     Completion of Degree or Diploma in Accounting, Finance or Business Commerce.

2.2     Three (3) to four (4) years of Financial/Accounting experience; Municipal experience would be preferred.

2.3     Completion of Municipal Tax Administration Program and Municipal Tax experience required

2.4     Experience with the Ontario Property Tax Analysis program.

Skills and Abilities

2.5     Advanced computer skills including Accounting/Financial software, Outlook Calendar, Email, Internet, Word and Excel.

2.6     Verbal communication skills including courtesy, tact, discretion, explanation, interpretation, judgment, negotiation and persuasion.

2.7     Written communication skills including grammar/spelling skills for proofreading and writing of reports/ correspondence.

2.8     Excellent Interpersonal skills.

2.9     Analytical and problem solving skills.

2.10    Organizational and time management skills.

2.11    High level of confidentiality.

2.12    Detail oriented.

2.13    Management and supervisory skills.

3.0     OTHER

3.1     Valid and satisfactory Criminal Record and Judicial Matters Check.

4.0     WORKING CONDITIONS:

4.1     Office environment.

4.2     Frequent interruptions.

4.3     Time sensitive deadlines.

 

TERMS OF EMPLOYMENT:

Interim Contract:     Minimum of three (3) months. Contract may be extended, as required, to cover Employee leave of absence.

Hours:         Thirty-five (35) hours per week*

*Experienced individuals available on a part time basis are also encouraged to apply

Compensation:       $44.67 - $52.25/hour (Negotiable)

Application process:       Please submit your resumeon the Municipality of Port Hope website at: Careers - Municipality of Port Hope , View Job Opportunities + Apply online

The Municipality of Port Hope thanks all applicants for their interest in the position; however, only those candidates selected for an interview will be contacted.  Personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and is used to determine eligibility for potential employment.  The Municipality of Port Hope is an equal opportunity Employer.  Work accommodations are available, upon request, in the recruitment process for applicants with disabilities.

Attachments

Tax and Revenue Manager_Interim_Contract_Website_2021.pdf